Our Services
Services We Provided
Wing Meetings is a full-service meeting planning, consulting, woman-owned business. Complimentary consultations cheerfully provided!
Budgeting
- Budget to minimize risk
- Budget to predict a registration fee
- Budget to understand your meeting
Calls for Abstracts, Posters, or Presentation Proposals
- Effective, timely call-for solicitation and reviewing plan
- Receive and organize submissions for review
- Notify submitters of receipt and subsequent acceptance, rejection, or change requests, and maintain communications
- Organize resulting workshops or poster sessions
CEUs or Continuing Education Credits
- Apply for CEUs
- Maintain rosters of participants and issue certificates as appropriate
Consulting and Advising
- Adult education methods and practice
- Feasibility
- Content and agenda layout
- Budget
- Financial Management
- Grant research, writing and management
- Marketing
- Site selection
Delegate / Participant Books
- Collect materials and organize
- Design and Edit
- Research printers, obtain proposals (quotes)
- Deliver
Evaluation Design and Processing - Exhibits / Trade Shows
- Assist in determining exhibit potential
- Design, print and distribute exhibitor prospectus
- Organize exhibits effectively into program agenda
- Follow up leads initiated by program sponsor
- Manage exhibit income and expenses
- Manage logistics of the exhibit hall including decorator, assignment of space, move-in/move-out, and shipping
Financial Management
- Deposit income to your bank account or ours
- Regular reporting of income
- Regular reporting of expenses
- Strict adherence to budget
- Arrange approval system for expenses outside of budget
- Easy-to-understand financial reports
- Timely payment of bills
Logistics
- Advise and coordinate: food service, AV and equipment needs,
room set ups & transportation - Interface with venue staff on all logistical issues
- On-site management
Marketing and Promotion
- Assist program sponsor in understanding the potential market to design a successful marketing plan
- Research and obtain mailing lists
- Design, produce, print, and mail professionally designed marketing pieces
- Develop advertisements
- Publish materials to the web
- Accept inquiries and maintain mailing lists
On and Offsite Special Events Management - Registration
- Registration services on the web, by phone, FAX and mail
- Deposit to your account or ours
- Confirm and provide receipts to all registrants/exhibitors
- Provide participant rosters at regular intervals or on the web
- Timely financial reporting
- Name-tag and participant materials handling for registration purposes
- On-site registration management
Site Selection and Vendor Negotiations, Contracting, and Management
- Request quotes, provide summary to program sponsor, negotiate to benefit the program, obtain and process agreements and contract
Speaker Management
- Formally confirm speakers in writing following verbal invitation by program chair or committee member
- Collect materials from speakers
- Maintain speaker communications
- Manage speaker travel and reimbursements
- Edit speaker submissions for publication/marketing
Tote-bags, Promotional Products, Speaker Gifts, etc.
- Research suppliers and obtain proposals for service
- Work with designer for logos and other art work
- Order and track delivery
Upcoming Events? Book Now
We’ll Make Your Next Event Very Special!
Testimonials
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